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Annual General Meeting

As a member of the Weston Village BIA

You are invited To Attend

The Annual General Meeting

On: Wed, Dec 11^th at 7.00 p.m.

Location: Artscape Weston Common

34 John Street at Weston Rd.

AGENDA

Call to Order, Introductions & Opening Remarks: Masum Hossain, Chair.
Declaration of Conflict of Interest
Approval of 2018 Annual General Meeting Minutes
Auditor’s 2018 Report
Appointment of Auditor for 2019
Sub-Committee Reports:

a). Streetscape Report

b). Farmers’ Market Report

Proposed Program and Budget for 2020 (see over)
New Business
Adjournment

The purpose of this meeting is to approve the BIA's budget and general program for 2020 (see over). This program is paid for by a special levy charged to you as well as other commercial and industrial property owners, and non-residential tenants of such properties. As a member of the BIA, the best way to participate in the decisions your BIA is making on your behalf is to get involved. If you wish to obtain a copy of the complete proposed budget and audited financial statement, please contact the BIA.

Please forward a copy of this notice to your non-residential tenants.

For more information contact Marion O’Sullivan, (BIA Co-ordinator) at 416 249 0691 or email admin@westonvillagebia.com

Proof of BIA membership will be required. Please bring photo ID and either a business card, utility bill showing business/tenant name and address, or your City of Toronto property tax bill.

Only members of the BIA, and legal representatives of BIA members (proof required), are eligible to vote at the Annual General Meeting. The City of Toronto Municipal Code, Chapter 19, states that Business Improvement Area Members are defined as "all persons who own rateable property in a business property class and all persons who are non-residential tenants of rateable property in a business property class in a business improvement area."

A "person" is defined by Chapter 19 to include "a corporation and the heirs, executors, administrators or other legal representatives of a person to whom the context can apply according to the law."

No person in attendance shall have more than one vote.

Please note: As per the amended City of Toronto Municipal Code Chapter 19, adopted by City Council at its meeting on July 4-7, 2017, designates are no longer eligible to vote on behalf of BIA members at annual general meetings. Therefore, a designate form has not been included in your AGM notice package.

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Weston Village BIA
2020 BIA Budget

Summary of Revenues and Expenditures		2019	2019	2020
		Approved	Projected	Proposed
		Budget	Actual	Budget
		Column A	Column B	Column C
Revenues
BIA Levy	(includes 10% provision)	138,563	138,563	143,713	(A)
Grants					(B)
Signature Events Revenue	(input details in event worksheets)	55,500	48,000	39,000	(C)
Other Festival Revenue					(D)
Other Revenue					(E)
Total Revenue		194,063	186,563	182,713	(F)

Expenditures	(includes 1.76% HST)
General and Administrative		84,283	63,789	66,574	(G)
Streetscape Improvements		30,000		60,000	(H)
Streetscape Improvements - City Loan Payment					(I)
Amenity and Maintenance		48,500	41,418	62,500	(J)
Promotion and Communication		2,100	500	2,000	(K)
Festivals and Events		60,050	61,687	56,600	(L)
Provision for Tax Appeal Expenditures		12,597	4,788	13,065	(M)
Total Expenditures		237,530	172,182	260,739	(N)

Net Revenue / (Deficit)	(O) = (F) - (N)	(43,467)	14,381	(78,026)	(O)



Summary of Accumulated Surplus		2019 Approved Budget	2019 Projected Actual	2020 Proposed Budget
Beginning Balance		107,133	107,133	121,514	(P)
Change in Accumulated Surplus		(43,467)	14,381	(78,026)	(Q)
Ending Balance		63,666	121,514	43,487	(R)

Weston Farmers' Market

Dear Weston Market Vendors and Weston Community

On behalf of the board of management of the Weston Village BIA, it is with regret that we inform you that Gaeta Farms will no longer be participating in the Weston Market as a vendor.

While trying to maintain the integrity and professionalism of the market, as well as the confidentiality of the Gaeta family, there have been several issues which have not been resolved, and in fact have escalated in recent weeks. We feel it is in the best interest of the Market as a whole, the Weston community and the BIA to discontinue our relationship.

We ask for your patience and trust during this difficult time. We assure you we are working very hard to ensure we have a professional, successful market upon our return to John Street for the 2020 season.

Sincerely,

Masum Hossain, Chair,

Weston Village BIA

Weston Rd Resurfacing

The catch basins along Weston Rd between Jane and St. Phillips will be upgraded in Nov 2019, followed by road re-construction along the same stretch in 2020/2021. Sidewalk widening on Weston Rd (both sides) between Lawrence and Little Ave will also be part of the project.

Please see the attached flyer from Councillor Nunziata announcing that she will host a meeting on Monday, June 3rd at 7.00 p.m. at Weston King Neighbourhood Centre at 2017 Weston Rd at King.

For more information, please call Councillor Nunziata's office at 416-392-4091.

Weston Buskerfest - Call for Artists

CALL FOR ARTISTS

Weston Village BIA is looking for artists to perform at our annual Weston Buskerfest on Sat, July 20^th from 2.00 p.m. to 10.00 p.m.

We’re looking for:

· Chalk artists

· Mimes

· Contortionists

· Balloon Sculptors

· Glitter Tattoo Artists

· Bands and Other Musical Performers

· Puppeteers

· Tight Rope Walkers

· Fire Eaters.

Additionally, if you have a special talent not on the list that you think would work for an event of this type, we would love to hear about that as well.

Interested parties, please send your resume and a video of your performance to: admin@westonvillagebia.com.

· These are paid performances, so please include your fee structure for a 45 min show and if you have a special rate for additional shows, include that as well, please.

· The submission deadline is Friday, May 31^st. at 5.30 p.m.

For more information on Weston Buskerfest, please visit our website at: www.westonvillagebia.com