Annual General Meeting


As a member of the Weston Village BIA

You are invited To Attend

     The Annual General Meeting

    On: Wed, Dec 11th at 7.00 p.m.

         Location: Artscape Weston Common

           34 John Street at Weston Rd.




  1. Call to Order, Introductions & Opening Remarks: Masum Hossain, Chair.
  2. Declaration of Conflict of Interest
  3. Approval of 2018 Annual General Meeting Minutes
  4. Auditor’s 2018 Report
  5. Appointment of Auditor for 2019
  6. Sub-Committee Reports:

a). Streetscape Report

b). Farmers’ Market Report

  1. Proposed Program and Budget for 2020 (see over)
  2. New Business
  3. Adjournment

The purpose of this meeting is to approve the BIA's budget and general program for 2020 (see over).  This program is paid for by a special levy charged to you as well as other commercial and industrial property owners, and non-residential tenants of such properties.  As a member of the BIA, the best way to participate in the decisions your BIA is making on your behalf is to get involved.  If you wish to obtain a copy of the complete proposed budget and audited financial statement, please contact the BIA.


Please forward a copy of this notice to your non-residential tenants.


For more information contact Marion O’Sullivan, (BIA Co-ordinator) at 416 249 0691 or email


Proof of BIA membership will be required.  Please bring photo ID and either a business card, utility bill showing business/tenant name and address, or your City of Toronto property tax bill.  


Only members of the BIA, and legal representatives of BIA members (proof required), are eligible to vote at the Annual General Meeting.  The City of Toronto Municipal Code, Chapter 19, states that Business Improvement Area Members are defined as "all persons who own rateable property in a business property class and all persons who are non-residential tenants of rateable property in a business property class in a business improvement area."


A "person" is defined by Chapter 19 to include "a corporation and the heirs, executors, administrators or other legal representatives of a person to whom the context can apply according to the law."


No person in attendance shall have more than one vote.



Please note:  As per the amended City of Toronto Municipal Code Chapter 19, adopted by City Council at its meeting on July 4-7, 2017, designates are no longer eligible to vote on behalf of BIA members at annual general meetings.   Therefore, a designate form has not been included in your AGM notice package.


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Weston Village BIA
2020 BIA Budget
Summary of Revenues and Expenditures 2019 2019 2020  
      Approved Projected Proposed  
      Budget Actual Budget  
      Column A Column B Column C  
BIA Levy   (includes 10% provision) 138,563 138,563 143,713 (A)
Grants        (B)
Signature Events Revenue (input details in event worksheets) 55,500 48,000 39,000 (C)
Other Festival Revenue         (D)
Other Revenue           (E)
Total Revenue   194,063 186,563 182,713 (F)
Expenditures   (includes 1.76% HST)        
General and Administrative   84,283 63,789 66,574 (G)
Streetscape Improvements   30,000   60,000 (H)
Streetscape Improvements - City Loan Payment       (I)
Amenity and Maintenance   48,500 41,418 62,500 (J)
Promotion and Communication   2,100 500 2,000 (K)
Festivals and Events   60,050 61,687 56,600 (L)
Provision for Tax Appeal Expenditures   12,597 4,788 13,065 (M)
Total Expenditures   237,530 172,182 260,739 (N)
Net Revenue / (Deficit) (O) = (F) - (N) (43,467) 14,381 (78,026) (O)
Summary of Accumulated Surplus 2019 Approved Budget 2019 Projected Actual 2020 Proposed Budget  
Beginning Balance   107,133 107,133 121,514 (P)
Change in Accumulated Surplus   (43,467) 14,381 (78,026) (Q)
Ending Balance     63,666 121,514 43,487 (R)








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